Privacy Policy

Privacy Policy

Last Updated: June 2026

Bharat Innovation Conclave ("BIC", "we", "our", or "us") is committed to protecting the privacy of participants, speakers, sponsors, exhibitors, partners, and visitors to our website. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with our website, register for events, submit applications, or communicate with us.

1. Information We Collect

We may collect the following information:

• Full Name
• Email Address
• Mobile Number
• Organization, Institution, Startup, or Company Name
• Designation or Professional Information
• City, State, and Country
• Registration Details and Event Preferences
• Speaker, Sponsor, Exhibitor, Startup, or Volunteer Application Information
• Payment Confirmation Details and Transaction References
• Communications submitted through contact forms, emails, or surveys
• Technical information such as IP address, browser type, device information, and website usage data

2. How We Use Your Information

We may use collected information to:

• Process event registrations and applications
• Verify participant identity and eligibility
• Communicate event schedules, updates, and announcements
• Issue confirmations, passes, certificates, or participation records
• Provide customer support and respond to inquiries
• Manage sponsorships, exhibitions, and partnerships
• Improve website functionality and user experience
• Maintain security and prevent fraud or misuse
• Comply with legal, regulatory, or institutional requirements

3. Payment Information

Where registration fees or other charges apply, payment processing may be conducted through approved payment methods or banking channels. We do not store complete debit card, credit card, banking credentials, UPI PINs, or other sensitive financial authentication information on our website.

4. Information Sharing

We do not sell, rent, or trade personal information to third parties. Information may be shared only when necessary with:

• Authorized event organizers and administrators
• Technology and hosting service providers supporting event operations
• Government authorities, regulatory agencies, or law enforcement when required by law
• Event partners or collaborators where participation specifically requires such sharing

5. Data Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction. However, no internet-based transmission or storage system can be guaranteed to be completely secure.

6. Cookies and Analytics

The website may use cookies and similar technologies to improve functionality, understand visitor behavior, and enhance user experience. Users may manage cookie preferences through their browser settings.

7. Event Photography and Media

By participating in Bharat Innovation Conclave events, attendees acknowledge that photographs, videos, recordings, and media content may be captured during the event. Such content may be used for documentation, reporting, promotional activities, educational purposes, social media communication, and future event outreach without additional compensation.

8. Data Retention

Personal information will be retained only for as long as necessary to fulfill event administration, reporting, compliance, operational, and legal requirements.

9. Third-Party Links

Our website may contain links to third-party websites, forms, payment platforms, or services. We are not responsible for the privacy practices, security, or content of external websites.

10. Your Rights

You may request correction of inaccurate information or raise concerns regarding the use of your personal information by contacting us through the official communication channels provided on this website.

11. Changes to this Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any revisions will be published on this page along with the updated effective date.

12. Contact Information

For questions, concerns, or requests related to this Privacy Policy, please contact Bharat Innovation Conclave through the official contact details published on this website.